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Hostel Management Software

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    Digital Web Weaver

    About Software

    Our Hostel Management System will work and update the hostellers records, employees record, guest record, hostels record and hostellers fees record, hostellers attendance record,hostel buildings(blocks) and rooms records, mess management and mess billings and admission process, payment process can be done through online.This system automatically calculates the hostel fees, mess bill etc

    It manages the student information, room information, room allocation details, fee details, mess bill details and employee details of the hostel. It is also used to generate reports of student details, fee details and mess bill details of the student. It keeps track of the number of students in the room and availability of the room. It helps organizations from the manual work from which it is very difficult to find the record of the students and the mess bills of the students.

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    More Information

    Our Hostel management system provides a full featured system to manage the entire residential facility in the institute. This module will keep the updated records of student’s allocated room, meal, transfer room, manage hostel details, hostel room management, room allocation and leave, and manage mess details, inventory management of mess, report generations and other facilities. It gives a clear idea of the hostel and room state and allows easy supervision of hostel maintenance.

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    Glimpses of the industries we serve




    Colleges / Universities


    Government Institutes

    Hostel Management Software



    Online application module

    Students need to fill the application form online to join the hostel.Warden will check available rooms and approve the application for students.


    Events module

    This module allows administrators to upload news and events. Public website visitors can view published news and events.


    Admin account module

    Administrator is the main user of the system who can monitor complete status of the website. Admin can add warden details, webpages, events, room settings,view reports etc.

    exam (3)

    Warden Account module

    This module is for hostel warden who allots rooms to the hosteller. Warden will submit daily attendance of the student. Wardens can add and view Room charts, Attendance reports, Payment reports, mess bill reports, etc.


    Admission module

    This module will allocate a room to the hosteller . A room will be allocated to a hosteller and an ID will be generated for it. Even it displays the details of the hostellers staying in rooms.


    Hosteller account module

    hosteller can view his attendance report and pending mess bill, hostel fees through online. Hosteller needs to login to the system to access this feature.


    Room settings module

    This module allows the administrator to add hostel room details with cost, room number, capacity, etc.

    Room chart module

     This module displays how many rooms vacated and how many rooms are full. Admin and Warden can view live reports online.

    exam (5)

    Hosteller attendance module

    This module warden to enter attendance details of the student. Admin can view monthly or daily attendance reports.


    Mess Bill module

    This module keeps track of all the transactions related to mess. The mess item expenditure for each student in the hostel is calculated for each month and the mess bill for each hosteller calculated and displayed.

    Payment module

    his module allows students to make payments online. This allows to make monthly mess bill payment and year wise room bill payment.

    exam (5)

    Report module

    Report generation is also provided to view summarized detail regarding hostel fees and mess bills. It includes Hostel fees, Mess Inventory reports. hostellers can check hostel fees and mess bills by entering their Unique Hostel ID.

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    Technology Used


    LAMP (Linux, Apache, MySQL, PHP)


    Codeigniter MVC





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    working process

    The hostel management software India consists of various modules that begin with the registration and allotment process. Once a student is granted admission to a college he/she has the option to avail the hostel facility and needs to register. It then gathers all necessary information of the student and allocates a room based on the student’s preference.

    It has been designed with detailed features that monitor the movement of the student in and out of the premises and also keeps a record of the fee payment details. It has proved as an effective tool used to record complete details of all students who use the food, lodging and other facilities.


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